Changing Default Accrual Codifications

This article explains how to update default codifications for accruals.

There are two ways to update codifications or default accrual accounts in Corpay Complete:

• Vendor Level Accrual Codifications
• Company Level Accrual Codifications

Note: Page visibility and information in Corpay Complete depends on user roles and company configuration. Some pages may not be visible or may only be available in a view-only format.

Vendor Level Accrual Codifications

To change default accrual codifications at the Vendor level, complete the following steps:

1. Click the Vendors module in the left-side navigation pane.

2. On the Vendors page, use the filter fields to search for the desired Vendor. Users can choose from filter fields like Name, Vendor ID, or Company Email.

   Note: Click the Toggle Filter  icon to show or hide the filter fields.

3. Click the Vendor’s Name or the View  icon to open the Vendor Details page.

4. Click the Accounts tab on the Vendor Details page.

5. Click the Edit Accounts button on the Accounts tab.

6. On the Edit Vendor Accounts dialog, complete the following steps in the Accrual Debit Accounts section:

   

   1. Account – Type to search or use the Account drop-down to select the default accrual debit account for the Vendor.
   2. Percentage – Key in a percentage to specify the portion of this account which will be allocated to the accrual debit account.

      Note: Ensure the value in the Debit Accounts Percentage field is equal to the value in the Credit Accounts Percentage field, which will be completed in the next step.

   3. Department – Type to search or use the Department drop-down to select a department.

      Note: To use this field, Departments must first be imported using Bulk Operations for SFTP, or via API integration if retrieving data from ERPs through API access.

   4. Location – Type to search or use the Location drop-down to select a location.

      Note: To use this field, Locations must first be imported using Bulk Operations for SFTP, or via API integration if retrieving data from ERPs through API access.

   5. + Add Account – Click + Add Account if another account will be used for accrual debits, then repeat steps A through D for the new account.

7. Scroll down to the Accrual Credit Accounts section and complete the following steps:

   

   1. Account – Type to search or use the Account drop-down to select the default accrual credit account for the Vendor.
   2. Percentage – Key in a percentage to specify the portion of this account which will be allocated to the accrual credit account.

      Note: Ensure the value in the Credit Accounts Percentage field is equal to the value in the Debit Accounts Percentage field, which was completed in the previous step.

   3. Department – Type to search or use the Department drop-down to select a department.

      Note: To use this field, Departments must first be imported using Bulk Operations for SFTP, or via API integration if retrieving data from ERPs through API access.

   4. Location – Type to search or use the Location drop-down to select a location.

      Note: To use this field, Locations must first be imported using Bulk Operations for SFTP, or via API integration if retrieving data from ERPs through API access.

   5. + Add Account – Click + Add Account if another account will be used for accrual credits, then repeat steps A through D for the new account.

8. Click the Save button.

Company Level Accrual Codifications

To change default accrual codifications at the Company level, complete the following steps.

Note: Changing the codes at the Company level will override the default codes if codifications are not assigned at the Vendor level. Codifications which are assigned at the Vendor level will have priority over Company-level codifications.

1. Click the Administration module from the left-side navigation pane.

2. In the Administration module, click the Settings tab.

3. On the Settings tab, click the Accounts tile.

4. Click the Edit button in the Accounts section.

5. Complete the following steps in the Accrual Debit Accounts section of the Edit Company Accounts dialog.

   

   1. Account – Type to search or use the Account drop-down to select the default accrual debit account for the Company.
   2. Percentage – Key in a percentage to specify the portion of this account to be allocated to the accrual debit account.

      Note: Ensure the value in the Debit Accounts Percentage field is equal to the value in the Credit Accounts Percentage field, which will be completed in the next step.

   3. Department – Type to search or use the Department drop-down to select a department.

      Note: To use this field, Departments must first be imported using Bulk Operations for SFTP, or via API integration if retrieving data from ERPs through API access.

   4. Location – Type to search or use the Location drop-down to select a location.

      Note: To use this field, Locations must first be imported using Bulk Operations for SFTP, or via API integration if retrieving data from ERPs through API access.

   5. + Add Account – Click + Add Account if another account will be used for accrual debits in the Company, then repeat steps A through D for the new account.

6. Scroll down to the Accrual Credit Accounts section of the Edit Company Accounts dialog and complete the following steps:

   

   1. Account – Use the Account drop-down to select the default accrual credit account for the Company.
   2. Percentage – Key in a percentage to specify the portion of this account to be allocated to the accrual credit account.

      Note: Ensure the value in the Credit Accounts Percentage field is equal to the value in the Debit Accounts Percentage field, which was completed in the previous step.

   3. Department – Use the Department drop-down to select a department.

      Note: To use this field, Departments must first be imported using Bulk Operations for SFTP, or via API integration if retrieving data from ERPs through API access.

   4. Location – Use the Location drop-down to select a location.

      Note: To use this field, Locations must first be imported using Bulk Operations for SFTP, or via API integration if retrieving data from ERPs through API access.

   5. + Add Account – Click + Add Account if another account will be used for accrual credits in the Company, then repeat steps A through D for the new account.

7. Click the Save button.