Multiple Locations on One Expense Report

Overview 

The Multiple Locations on One Expense Report feature lets companies control how expenses with different locations are grouped. When enabled by an admin, users can add unsubmitted non-reimbursable expenses with different locations to the same expense report as long as all other required criteria match; when disabled, expenses are split into separate reports by location. This flexibility helps streamline expense submission and approvals while maintaining company-level control.

Required Matching Criteria 

Regardless of whether the multiple-location setting is enabled or disabled, expense items must match on the following fields to be included on the same expense report:

• Employee 
• Currency 
• Reimbursable vs. Non-Reimbursable status 
• Policy 
• Subsidiary 

Note: The only criterion affected by this feature is Location. 

Enabling Multiple Locations on an Expense Report 

 Follow the steps below to enable the Multiple Locations feature in Corpay Complete.

1. Navigate to the Administration module. 

2. Select the Settings tab from the top of the screen. 

3. Click on the Company Default tab. 

4. Under the Expense tab, scroll to the Expense Report section and check the Multiple Locations on Expense Report to enable the feature. 

5. Click Submit to save your changes. 

Note: Once enabled, users can create a single expense report that includes expense items with multiple locations. When adding expenses from the Expense Report page, all unsubmitted expense items that match the required criteria (matching employee, policy, currency, subsidiary, and reimbursable status) are shown and can be added regardless of location.

Summary