Approving Multiple Payment Runs

This article describes how to approve a multiple payment runs. A payment run is one or more payments that are collected and processed together.

Refer to the following articles for additional information about payment approvals:

• Navigating the Payment Run Approval Tab 
• Approving a Single Payment Run
• Approving an Individual Payment

Prerequisites

Payment run approval workflows must be configured before payment runs can be approved. Users can also require individual payment approvals in addition to payment run approvals. To enable payment-level approvals:

• Configure payment-level approval workflows.
• Check the Require Payment Level Approvals for Payment Runs checkbox on the Administration module > Settings tab > Company Default tile > Payment tab.

The Require Payment Level Approvals for Payment Runs setting must be enabled to approve individual payments and have those approvals impact payment processing. If payment-level approval workflows are configured and the Require Payment Level Approvals for Payment Runs setting is disabled, individual payment approvals and rejections will not change the outcome of payment processing.

Complete the following steps to approve multiple payment runs.

1. Select the Approvals module from the left-side navigation pane.

2. Click the Payments tile.

3. Click the Payment Run Approval tab.

4. In the Payment Run Approval grid, use the filter fields to search for the payment runs that need to be approved. Users can search using fields like Batch Number, Status, Functional Total Amount, Submit Time, and Approval By Deadline. Partial values are accepted in all text fields.

   Note: Click the Toggle Filter  icon to show or hide the filter fields.

5. Choose one of the following options:
   • Click the Approve  icon in the Action column of the payment run to be approved.

     

   • Click the Batch Number link or View  icon to open the Payment Run Approval Details page.

     

     On the Payment Run Approval Details page, click the Approve button.

     

6. In the Confirm dialog, click the OK button.

   Note: The confirmation dialog will differ if additional approvals are needed.

7. The following actions may occur depending on the user's company configuration settings:
   • If the user is the final approver, and payment-level approval workflows are not configured, the payment run will be submitted for processing. If additional approvals are needed, the payment run will move to the next step in the approval workflow.
   • If the user is the final approver and payment-level approval workflows are configured, individual payments must be approved before payment processing can occur. Refer to the Approving an Individual Payment article to learn more about approving individual payments.
   • If additional approvals are needed, and payment-level approval workflows are configured, all payments and the payment run must be approved before the payment processing can occur.